QBO Power-up ยท Spend management
Ramp collects receipts, codes transactions, and syncs them to QuickBooks Online as they happen. Your team stops building expense reports, and your books are ready to reconcile at month-end.
The outcome
Ramp collects every receipt, suggests the right category from past transactions, flags anything out of policy, and syncs it all to QuickBooks Online. For your bookkeeper, that means clean, coded card activity instead of a month-end scramble.
5%
Ramp customers save an average of 5% across their business with built-in spend controls, savings insights, and cashback.
3x
Automated receipt matching, coding, and reconciliation help customers close their books three times faster.
27.5M+
Ramp customers have saved more than 27.5 million hours and over $10 billion.
Cardholders text, email, or snap receipts, and integrations like Gmail, Outlook, Lyft, and Amazon Business collect them automatically.
Set limits by merchant and category, require fields like memo or class, and auto-lock cards when receipts go missing.
Start with a few cards and grow into bill pay, procurement, reimbursements, and multi-entity support on the same platform.
How Ramp fits your QuickBooks process
You keep your chart of accounts, classes, and projects. Ramp does the collecting and coding, then syncs each item into QuickBooks Online where you'd expect to find it.
| Workflow | Today | With Ramp | Where it lands in QBO |
|---|---|---|---|
| Card purchases | Download the statement, hunt for receipts, and code each line by hand. | The cardholder texts the receipt. Accounting rules and past transactions suggest the category, class, and project. | An expense on your Ramp card account, coded, with the receipt attached. |
| Reimbursements | Spreadsheets and expense reports emailed to a manager. | Submitted in the app with a receipt, approved, and paid. | A synced reimbursement, paid from the bank account you choose. |
| Vendor bills | Invoices typed into QBO and paid one at a time. | Bills captured, routed for approval, and paid through Ramp Bill Pay. | The bill and its payment, synced automatically. |
| Card statement | Pay the card and record the transfer. | Paid from the bank account you set as the default. | A payment from that bank account to your Ramp card account. |
| Cashback | Not tracked, or booked manually. | Redeemed in Ramp. | The balance sheet account you chose at setup. |
| Month-end close | Chase missing receipts, then reconcile line by line. | Missing items are auto-reminded and out-of-policy spend is flagged before close. | Transactions already synced and coded, ready to reconcile. |
Setup
Fields you update in QuickBooks Online sync to Ramp, and changes in Ramp sync back. We can help with each step.
1
Start the accounting integration in Ramp, sign in to QuickBooks Online, and pick the company to connect.
2
Choose the bank accounts that pay card statements, bills, and reimbursements, and where cashback lands.
3
Issue cards, set expense policies, and create accounting rules that code common transactions automatically.
4
Card transactions, bills, and reimbursements sync with receipts and detail attached, so your books stay current.
What Ramp handles for you
Admins set controls, employees text in receipts, managers approve, and Ramp reviews and syncs to QuickBooks.
Step 1
Give employees cards with guardrails built in.
Who it helpsOwners and finance leads who want to stop unapproved spend.
Step 2
Employees do their jobs without expenses getting in the way.
Who it helpsCardholders and the people who used to chase their receipts.
Step 3 ยท Bookkeeping
Compliance without reviewing every line item.
Who it helpsYour bookkeeper and anyone who closes the month.
Step 4
Stop making business decisions on stale numbers.
Who it helpsOwners planning cash flow and cutting waste.
Savings estimator
Enter a few numbers about your team. We apply Ramp's published customer averages to estimate monthly time and money saved.
Start from a preset
Your team
Assumptions you can adjust
Estimates only, not a guarantee. Money savings apply Ramp's reported customer average of 5% savings to your monthly spend. Finance time assumes Ramp's reported 3x faster close (two-thirds less time on expenses and close). Employee time assumes Ramp's zero-touch expenses remove manual receipt and report work. Your results will depend on how your business spends.
Customer stories
From arts organizations to construction firms, Ramp customers report real time and money back.
back monthly from doing expense reports
Barry's
saved with cashback and spend controls
Construction One
quicker bill processing
The Second City
total savings realized
Joffrey Ballet Chicago
of transactions coded automatically
Glossier
faster month-end close
Linear
surfaced by Ramp savings insights
Eight Sleep
saved for the finance team every month
Notion
All told, Ramp has saved Roof Squad an upwards of 50 hours a week across expense management, AP, and treasury.
Alejandro Calderon, CFO, Roof SquadI'm not having to spend a lot of time in compliance tracking down receipts. Ramp's single central system also makes on- and off-boarding much easier.
Paul Streitenberger, Head of Accounting & Finance, MixTalentI need guardrails and automation to maintain the oversight I need, and Ramp has delivered.
Michael Litwin, VP ControllerCustomer results as published by Ramp.
How it works with QBO Power-ups
Ramp is an eligible Power-up on its Free or Plus plan. Activate it through our checkout and it counts toward your perk tier alongside Relay, QuickBooks Payments, and the rest.
1
Click Activate Ramp, then choose Ramp on our Power-ups checkout. Its button uses our Ramp referral link, so your sign-up is attributed correctly.
2
Turn on the QuickBooks Online integration. We can help map accounts, classes, and accounting rules.
3
Get the $500 virtual spending card from Ramp, and your Power-up count goes up with School of Bookkeeping.
Tier1
30-day trial of QuickAnswers online chat support
Tier2
Extends your QuickAnswers trial to 90 days
Tier3
Adds a 60-day trial of our Core for Small Business course library
Tier4
Adds 1 hour of private tutoring and ongoing QuickAnswers access
Tier5
Adds full access to the on-demand course library
Tier6+
Upgrades to 3 hours of private tutoring (split across your team if you want) and QuickAnswers for your whole team
Each tier includes everything in the tiers before it. Ongoing perks stay active as long as your Power-ups do. Perks are per company.
$500 virtual spending card when you activate Ramp through our referral link.
Questions
Yes. Ramp counts on its Free or Plus plan, as long as the account stays active. Like every Power-up, closing it may lower your tier and remove ongoing perks.
Ramp connects directly to QuickBooks Online. Card transactions, bills, and reimbursements sync with receipts and detail attached, and fields like classes and projects sync both ways.
Yes. Your bookkeeper can review flagged transactions, set accounting rules, and manage the QuickBooks sync, so card activity arrives coded and ready to reconcile.
By text message, the mobile app, or email, and integrations like Gmail, Outlook, Lyft, and Amazon Business collect many receipts automatically. Ramp matches each receipt to its transaction.
No. Ramp syncs into your existing chart of accounts, classes, and projects. You set default accounts and accounting rules once, and Ramp follows them.
Ready when you are
Cut the manual expense work and close cleaner. Activate Ramp through our Power-ups checkout so your referral, the $500 card, and your School of Bookkeeping perks all apply.
Get started today before this once in a lifetime opportunity expires.
